List Detail
Controller
This position is responsible for the recording, maintaining and reporting of the school’s financial records and ensuring that all financial transactions are correctly entered into the general ledger, that account balances are correct and that financial statements are accurate and provided in a timely manner in accordance with 501c3 requirements.
This position must be part of the management staff so that they are aware of all decisions taken and the impact on the financial reporting.
Management:
-Maintains a system of accounting policies and procedures in compliance with 501c3 requirements.
-Manage day to day accounting functions for accounts payable, student billing, accounts receivable, payroll, budgeting, financial reporting and cash management.
-Develop and manage the daily, weekly, monthly, yearly activities required to maintain accurate and timely financial reporting to the Head of School, Staff and Board.
-Manage and coordinate timelines for month end reconciliation of all general ledger accounts, actual vs budgeted reporting and cash flow forecasts and results.
-Manage the development of the annual budgets for revenues and expenses by department.
-Review all contracts and agreements and understand impact on financial reporting.
-Coordinate and manage year end physical inventory of cadet store.
-Management and reporting of all trusts in accordance to donor wishes.
-Manage and ensure utilization of all software required to maintain and streamline the accounting and reporting process.
-Work closely with banking institutions, insurance carriers and other service providers.
Transactions:
-Ensure that all vendors are paid in a timely manner and all terms and discounts are accurately maintained with the system.
-Process and reconcile all credit card purchases and expenses.
-Ensure that all student contracts, billings and collections are maintained on a timely basis.
-Process payroll in a timely manner and maintain all employee records.
-Ensure that bank reconciliations are done on a timely basis to ensure visibility to cash flow.
-Ensure that month end close is completed on a timely basis and all general ledger accounts are reconciled
-Maintain and reconcile all balance sheet general ledger accounts on a monthly basis.
-Manage transfer of funds between bank accounts according to requirements.
-Ensure that any debt payments are made on a timely basis
-Maintain and update chart of accounts according to changes in reporting structure.
-Prepare and enter all adjusting journal entries, maintain all accruals and manage reclassification entries on a timely basis.
-Maintain a system of controls over accounting transactions.
Reporting:
-Prepare timely and accurate monthly actual vs budget reporting of revenues and expenses and cash flow projections to Head of School and staff.
-Prepare budget and financial reports for review by Financial Board Chair as per scheduled Board Meetings.
-Prepare year end financial statements to include income statement, balance sheet and cash flow reconciliation.
-Calculate budget variances and review with management staff.
-Develop timely and accurate cash flow reporting process.
-Manage reporting of all student billing payment schedules, discounts, scholarships on a timely basis.
-Development of all year end 1099’s.
Compliance:
-Prepare and submit all federal, state and local tax and related requirements.
-Comply with local, state, and federal government reporting requirements and tax filings in compliance
with 501c3.
-Coordinate year end audit activities with external auditors and implement recommended changes.
You know your child can do more but is not getting the attention needed in their current environment to reach their full potential. We know that choosing the right school for your child can be difficult because each child is so unique. We believe students should experience school as it should be, a place where children are educated in an environment that leads them to thrive and encourages their maximum potential.
Massanutten Military Academy is a co-educational, non-profit military boarding and day school in Virginia for students in 8th-12th grades with postgraduate studies. We welcome all faiths and live by our motto: Non Nobis Solum (Not For Ourselves Alone).
Massanutten Military Academy admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school administered programs.
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